New tachographs mean new problems: mass roadside checks and how to handle them

From January 2025, Polish carriers face a completely new reality — with the obligation to install G2V2 tachographs in every newly registered vehicle, the rules of the road are set to change dramatically. We are entering an era of remote inspections, in which every working-time violation can be detected in real time, without the need to stop a vehicle. As a result, enforcement agencies will be able to monitor more vehicles than ever before — they already conduct millions of checks per year, and with the new technology this number may increase significantly.

For carriers, this is a clear signal: companies that have hitherto treated regulations flexibly will have to adapt to the new rules, as the consequences of non-compliance will be immediate and painful. The use of remote data reading will accelerate inspections, enabling authorities to detect irregularities more efficiently and accurately. The time is coming when precision control technologies will become an inseparable part of the daily activities of enforcement agencies, making compliance a requirement rather than an option.

New tachographs, new inspection possibilities

Second-generation smart tachographs introduce an entirely new level of sophistication, making road-side inspections more efficient and highly precise. One of the greatest innovations in G2V2 is the ability to remotely read data from the driver's card and tachograph whilst the vehicle is in motion, by authorities equipped with the appropriate devices. This feature enables authorities to instantly monitor drivers' working times without the need to stop the vehicle.

The introduction of these tachographs in Poland signals a significant change in the rules. G2V2 devices are equipped with modern anti-tampering safeguards, which significantly reduces the risk of regulatory violations. For inspection authorities, this is a major facilitation: it is enough for the control vehicle to be within range of the lorry, and the system automatically retrieves and analyses the driver's working time data. As a result, inspection procedures will henceforth be faster, more effective, and harder to circumvent — and the risk of receiving penalties will increase significantly.

Instead of one inspection — dozens, at the same time

The new technology opens the door to mass inspections on an unprecedented scale. Thanks to remote reading capabilities, enforcement agencies can carry out inspections quickly and efficiently, analysing driving times, breaks, and other key driver information in real time. This means that the number of checks may increase dramatically, and with it the risk of violations being detected will also rise.

For drivers, this is a challenge that demands strict adherence to regulations. At Data System we recognise that a moment is approaching when every carrier must be prepared for the possibility of an inspection at any time — without any warning. Evading accountability for regulatory violations is now practically impossible, which means that careful route planning and regular monitoring of compliance with working-time regulations become essential. The penalties that can result from violations are severe: in Poland they reach 10,000 zł for a single offence, whilst in Europe the amounts can reach as much as 30,000 euros. For carriers, this is a clear signal that a change of approach is necessary.

Are there ways to reduce the risk of penalties? Of course!

At Data System we are fully aware of the enormous challenge posed by new regulations and remote inspections. That is why we offer comprehensive solutions that can genuinely protect our customers from costly fines and sanctions. Our systems allow for remote reading of tachograph data, eliminating the need for physical contact with the vehicle. This means carriers can download driver card data at any time and avoid the risk of penalties for missed deadlines or procedural errors.

Our technology also offers features such as automatic driver allowance calculation, which not only simplifies the work of fleet managers but also enables correct working-time management. What is more, our system provides real-time access to driver working-time data, enabling immediate action when a limit exceedance is detected. We understand that regulatory compliance is becoming increasingly complex, which is precisely why our technologies provide support at every stage — from route planning to monitoring the fulfilment of drivers' duties.

Since the introduction of G2V2 tachographs, we have observed growing interest from transport companies in modern devices for remote tachograph data reading. The carriers we work with fully understand that the number of inspections will increase and their effectiveness will improve considerably. Our solutions, such as remote tachograph data reading, automatic allowance calculation, and real-time driver working-time monitoring, are currently attracting enormous interest, and we at Data System are ready to support our customers in adapting to the new requirements.

Summary – With the new tachographs, inspection has never been simpler

The new G2V2 tachographs are revolutionising the way road-side inspections are conducted in Poland and Europe. Remote inspection, without the need to stop vehicles, is becoming the norm, and compliance with driver working-time regulations has never been more important. At Data System we offer tools that support carriers in fleet management and help reduce the risk of errors and violations.

Our systems enable constant compliance monitoring, which means that fleet management becomes simpler, more precise, and more efficient. Thanks to modern technological solutions, we are able to help carriers avoid penalties, increase safety, and build an advantage in an increasingly demanding market.

Do not wait until the last moment — with us you can prepare for the changes right now!

Looking for a reliable GPS and telematics system provider for your company? Contact us today!

biuro@datasystem.pl

801 88 77 88